Video Instructions

The DEADLINE for submitting Pre-Recorded Video is March 20 2021

Author Video Upload Guide

Due to the current situation in Tanzania, the conference will be hybrid whereby there will virtual platform and onsite plarform during the conference week of 24-26 March  2021.

Author of the accepted paper are also adviced to pre-record their video presentation and upload the video (in MP4 format) through EDAS. The link for the submitted pre-recorded video will be made available to the conference participants during the conference week. Participants are free to view the pre-recorded video at their own pace and time. If questions arise, please feel free to contact the respective authors through their provided emails.

When preparing the video file, please make sure that:

  1. The durationof the video file for Regular papers:  10 minutes
  2. Choose File: If your file is under 200 MB, please upload using the “Choose File” button. Once the file name is listed, please click “Upload MP4 Video”.
  3. URL: If your MP4 file is over 200 MB, please input a Dropbox or Google Drive directory URL into the text field. Once the URL is listed, please click “Upload MP4 Video”. Please note that the link must be a direct download link. Shared drive links will not upload.
    • File Format: MPEG-4 (.mp4) file (use the normal H.264 video and AAC audio codecs)
    • Video Size: HD (1280 x 720 or other “720p” setting)
    • Audio Quality: please double check your files before submitting to make sure the audio is clear and audible!

Instructions for Video Recordings

Videos should contain a prominent view of the presentation slides, along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlaid on the slide images).

Presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and. If you use a different application, please see the notes under Other Options.


  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
  3. Alternatively, you can follow this video tutorial which goes through both of these steps. Also, see this video tutorial if you like.

Other Options

  1. Record your screen (and microphone) while giving the presentation. There are effective and free options to do this on LinuxmacOS, and Windows.
  2. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two using software like kdenliveiMovie, or others.

Do not hesitate to contact us for any further information you may need.




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